University of Ottawa Award for Excellence in Research
guidelines for nomination / past winners
Table of Contents
1. The award
3. The award and public lecture
4. Research awards committee
5. Selection criteria
6. Nomination procedure
7. Public relations
8. Composition and terms of reference of the ctte
9. Target dates
Statement of policy and procedures
NOTE: A word used in the feminine gender shall include both genders. Words such as chair, dean or president shall designate the person, male or female, in the indicated position or role. These interpretations shall be deemed to apply in their necessary grammatical forms and usages.
1. THE AWARD
1.1 The UNIVERSITY OF OTTAWA AWARD FOR EXCELLENCE IN RESEARCH, hereinafter referrred to as the award, is an award sponsored by the University of Ottawa (the University) and the Association of Professors of the University of Ottawa (APUO).
1.2 Starting with the academic year 1987-1988, the award replaces the Alumni Staff Research Lectureship which was established in 1963 and was last awarded in the academic year 1986-1987.
1.3 The award is divided in two separate streams: Sciences (sciences, engineering, management, medicine) and Humanities (arts, social sciences, health sciences, education, law).
1.4 The award shall be given to two recipients, one per stream, in every academic year in which appropriate candidates are nominated.
1.5 The award shall be administered pursuant to policies and procedures set out herein or established in accordance with the provisions of this document.
The objective of the award is to focus attention on research at the University of Ottawa by recognizing annually two members of its teaching staff who have earned distinction for themselves and for the University as a result of the importance and exceptional characteristics of their research work.
3. THE AWARD AND PUBLIC LECTURE
3.1 The recipients of the award (the Researcher of the Year) shall receive an honorarium, of equal value, as provided by the sponsoring organizations.
3.2 There will be a formal presentation of the award at the Reception for Excellence in Research that takes place every year in the fall and in which we pay tribute to all professors who have received important awards throughout the year. There will also be a promotional campaign to highlight the recipients’ contributions, their fields of expertise and enhance the prestige of the Award for Excellence in Research.
4. RESEARCH AWARDS COMMITTEE
Administration of the award and selection of recipients shall be the responsibility of the COMMITTEE FOR THE UNIVERSITY OF OTTAWA AWARD FOR EXCELLENCE IN RESEARCH (the Committee). The composition and terms of reference of the Committee shall be as set out herein.
5. SELECTION CRITERIA
5.1 It is intended that the award recognize contributions to research which have earned distinction for the researchers and for the University as a result of the importance and exceptional characteristics of their research work in any of the fields of study sponsored by the University. The term ‘research’ must be interpreted in its broadest sense, referring to any original, productive scholarship in any of the fields of learning represented in the University.
5.2 In general, the candidate should have already published work which is widely recognized. This will commonly be a major part of the evidence documenting the candidate’s contributions, although there may well be instances in which publication of well recognized work is long delayed for good reasons.
5.3 In the course of its deliberations, the Committee will give cognizance to the following factors; i) differences among disciplines and the special requirements of professional schools; ii) sources and types of funding required for such work; iii) the approach taken (for example, whether the work resulted from the efforts of several researchers of a ‘research team’ or from those of a single individual); iv) letters (at least 3) from external assessors who will be asked by the faculty to assess the importance of the member’s contributions within her field and how the research work influenced the discipline (the letter shall specify what information allows them to state that the researcher has earned distinction for herself and for the University as a result of the importance and exceptional characteristics of her research work).
5.4 Only members with tenure or on a “tenure-track” appointment, hereinafter referred to as regular members, and members of clinical departments in so far as they are actively involved at the undergraduate and graduate levels in teaching and supervision and in service to the community, are eligible for the award.
6. NOMINATION PROCEDURE
6.1 A nomination for the award may be initiated by any University of Ottawa alumnus or alumna, faculty member, or administrator. Nominations should be addressed to the dean of the nominee’s faculty.
6.2 The Teaching Personnel Committee of the faculty shall select the nomination which is to be forwarded to the Research Awards Committee. The Teaching Personnel Committee shall prepare a brief in support of the selected candidate and the dean shall forward it, along with appropriate supporting documentation and her own recommendation, to the Research Awards Committee.
6.3 Nominations for the award should be made as objectively as possible and should be broadly based. Any relevant evidence may be submitted to the Committee. The submitted documentation should, in any event, include:
- a one to three page submission, prepared by the nominee, describing the area of research and how it has contributed to the field or discipline, in language that any member of the Committee can understand;
- peer evaluations which explain why the researcher has earned distinction for herself and for the University as a result of the importance and exceptional characteristics of her research work,
- recommendations of department chairs and departmental teaching personnel committees;
- at least two letters from external assessors who will be asked by the faculty to assess the importance of the member’s contributions within her field and how the research work has influenced the discipline by specifying what information allows them to state that the researcher has earned distinction for herself and for the University as a result of the importance and exceptional characteristics of her research work,
with appropriate modifications to (c) where necessary.
6.4 Each faculty is entitled to submit only one nomination to the Committee.
6.5 The Committee may, in exceptional circumstances, accept additional nominations.
7. PUBLIC RELATIONS
7.1 The award ceremony shall be organized by the OFFICE OF THE PRESIDENT of the University of Ottawa, under the direction of and subject to approval by the Committee.
7.2 The University shall annually budget an amount it deems appropriate to cover publicity costs associated with the award. Publicity for the award is to be carried out by the MARKETING AND COMMUNICATIONS SERVICE of the University of Ottawa, under the direction of and subject to approval by the Committee, within limits of available funds.
8. COMPOSITION AND TERMS OF REFERENCE OF THE COMMITTEE
8.1 COMPOSITION The members of the Research Awards Committee shall be:
- the president of APUO, ex officio, as chair of the Committee;
- two members appointed by the President of the University;
- two members appointed by APUO (normally two recipients of the award).
A secretary shall be elected by and from among the members of the Committee.
8.2 REPORTING The Committee reports concurrently to the President of the University and the Executive Committee of APUO.
8.3 MANDATE The Committee shall administer the award and select recipients, subject to the provisions of this document. The Committee may decline to select a recipient in any year in which it finds that none of the candidates meets the criteria set out herein.
8.4 INFORMATION The Committee shall make its selection on the basis of the files submitted by the candidates’ deans and submissions by qualified persons whom the Committee invites to provide it with additional information.
8.5 ANNUAL REPORT For the benefit of subsequent years’ Research Awards Committees, the Committee should summarize its experience and lessons learned in a brief report to be completed at the end of the academic year.
9. TARGET DATES
9.1 The Committee is to be established at the beginning of each academic year and should start its meetings in October to review procedures and selection criteria in light of preceding years’ experience.
9.2 In September, the President will write to deans to request the cooperation of Teaching Personnel Committees in the selection of candidates and the preparation of supporting files, and APUO will send guidelines for nominations to the faculties.
9.3 Nominations are to be submitted to deans by the end of the second full week of November and to the Research Awards Committee by the end of the second full week of December. The Committee is to complete its deliberations and select a recipient by the end of the second full week of January.
10.1 Each sponsoring organization shall determine its contribution to the honorarium from time to time, it being understood that a sponsoring organization will not decrease its contribution without at least 12 months’ notice to the other organization.
10.2 Each sponsoring organization shall continue to contribute to activities related to the award on the same terms and conditions as prevailed on the date on which this document was approved by the participating organizations.
11.1 The terms of this document may be modified at any time by mutual agreement of the two sponsoring organizations.
11.2 A sponsoring organization may withdraw from further sponsorship of the award upon giving the other two sponsors at least 12 months’ notice of its intent to withdraw.
Statement of policy and procedures approved by the University, the Association of Professors, and the Alumni Association in November 1987.
Amended September 1991
Amended December 1992
Amended September 1995
Amended September 1996
Amended January 2001
Amended April 2001
Amended September 2003
Amended October 2013
Amended to the Statement of policy and procedures were approved by the University and the Association of Professors in September 2014
Amended January 2016
Amended September 2017
Amended January 2018